Chicago Police DepartmentGeneral Order G07-01
Processing Property Under Department Control
Issue Date:14 April 2015Effective Date:14 April 2015
Rescinds:01 May 2014 Version
Index Category:Processing Property
I.Purpose
This directive continues an inventory system for the recording, processing and disposal of property taken into custody, including Medical Examiner's and Public Administrator's property. Department members will refer to the Special Order titled "Processing Property Under Department Control" for the procedures and other information related to property taken into custody.
II.Policy
  • A.All property which is seized, recovered, found, or otherwise taken into custody by Department members will be inventoried as soon as it is practical to do so.
  • B.In the event of an eTrack system outage, and only after receiving authorization from the designated supervisor, the recovering officer will complete the inventory using the Property Inventory book formset (CPD-34.523) consistent with the Special Order entitled "Procedures in the Event of System Outage or Requirement for On-Scene Inventory."
  • C.All property recovered by the Department will be inventoried. The following are subject to specific procedures:
    • 1.animals - the Cook County Animal Inventory (ACC-3230-3) will be used.
    • 2.motor vehicles - the Motor Vehicle Inventory Report (CPD-34.303) will be used by auto pound personnel. Officers may inventory personal property found in vehicles using eTrack if taking the property into custody is appropriate.
    • 3.arrestee's personal property - the Personal Property Form (CPD-11.502) will be used to record only property specified in the Special Order entitled "Inventorying Arrestees' Personal Property." Such property must be returned to the arrestee at the time of release or transfer. If the property will not be returned at that time, it will be inventoried in the eTrack system.
    • 4.property of other agencies received at the Forensic Services Division - a Request for Analysis/Receipt for Exhibits (CPD-33.100) will be prepared by unit personnel. No other inventory is necessary.
  • D.Members creating an inventory, unless relieved of the responsibility by the investigating officer, will provide for the disposal of all property inventoried by:
    • 1.releasing their holds so that the Evidence and Recovered Property Section (ERPS) may dispose of the property according to law when the property is no longer needed as evidence.
      NOTE:
      Additional holds may be placed on the property as a result of a court order or by Asset Forfeiture Unit (AFU) personnel. Members creating the inventory are not authorized to release these types of holds and will not be held responsible for the property once the creating member's hold has been released.
    • 2.obtaining the designated supervisor's authorization for the return of property to the owner, or
    • 3.obtaining a court order authorizing the return of the property to the owner or agent or by another approved disposal method, or
  • E.The Asset Forfeiture Unit (AFU), Bureau of Organized Crime, will assume investigative responsibility for the disposal of all property seized under the forfeiture statutes. If there is a declination of prosecution against said property, AFU will notify ERPS.
  • F.Members will not solicit or accept for their personal use any property taken into custody.
  • G.Pursuant to MCC 2-84-160, members, directly or indirectly, will not participate in the bidding for or the purchase of unclaimed property for sale at public auction that was seized or in the possession of the Department.
    NOTE:
    The online public police auction website www.propertyroom.com identifies items listed by the Chicago Police Department with an item number prefixed with "1831."
  • H.After 30 days, non-narcotic-related money seizures not held in original form will be eligible for return to owner without further action by the inventorying officer.
Garry F. McCarthy
Superintendent of Police
14-159 PJE