Chicago Police DepartmentSpecial Order S06-01-06
Arrest Report and Related Documents
Issue Date:29 December 2014Effective Date:29 December 2014
Rescinds:16 April 2014 Version
Index Category:Processing Persons
I.Purpose
This directive:
  • A.describes the distribution of completed Arrest Reports (CPD-11.420).
  • B.defines responsibility for disseminating Court Complaint Transmittal Listings.
  • C.assigns certain Department members to specific duties when preparing documents for court.
  • D.describes new procedures for disseminating Court Complaint Transmittal Listings.
II.CLEAR Automated Arrest Report
Department members will refer to the Department directive entitled "CLEAR Automated Arrest System" when distributing an Arrest Report or related documents created using the automated system.
III.Paper Arrest Report
Paper Arrest Reports are to be used only when the system is down and authorization is obtained by the First Deputy Superintendent, or the On-Call Incident Commander (OCIC), as appropriate, after consultation with the Commander, Information Services Division or member of higher rank as outlined in the Department directive entitled "Alternate Paper Reporting Procedures."
  • A.After the Arrest Report has been properly completed, desk personnel will distribute the report and copies as described below.
  • B.The Permanent Record-Records Division copy (white) will be sent to the Identification Section after the arrestee has been sent to court, released, or released without charging.
    NOTE:
    The original Arrestee Medical Clearance Report (CPD-11.524), if any, will be attached to the Permanent Record-Records Division copy and sent to the Records Division.
  • C.Once the system is restored, information will be manually entered by the district station personnel.
IV.Court Complaint Transmittal Listing
  • A.First watch station supervisors will ensure that there is proper assembly of court papers and preparing separate Court Complaint Transmittal Listings (CPD-11.551) for each court call, in each court branch, for each arrestee sent to court via the first prisoner transfer van pickup. In addition, first watch station supervisors are responsible for assembling court papers and the preparation of separate Court Complaint Transmittal Listings for each court call in each court branch for each arrestee let to bail and for sending the documents to the appropriate court on a daily basis (excluding weekends and holidays). Department members will refer to the form entitled "Checklist of Required Court Documents for Prisoner Transfer to Cook County Sheriff Personnel (CPD-34.441)."
  • B.Second watch station supervisors will ensure that there is proper assembly of, assembling court papers and the preparation of separate Court Complaint Transmittal Listings for each court call, in each court branch, for each arrestee sent to any court after the first prisoner transfer van pickup each day.
V.PREPARATION OF REQUIRED COURT DOCUMENTS
The following list of documents will be separated into subsections, stapled when applicable, all four packets rubber-banded together, and placed in the following order:
SHERIFF'S OFFICECLERK'S OFFICELEADS UNIT (STATE'S ATTY)PRETRIAL
Rap Sheet (only first ten pages)Court Complaint Transmittal ListingsArrest ReportArrest Report
Transportation Copy of Arrest ReportArrest Report (Court Copy) Rap Sheet 
Arrestee Medical Clearance ReportInventory ReportFelony Minute Sheet (101s) 
 ComplaintsICLEAR Mug Shot  
 WarrantsOriginal Case Incident Report 
 Traffic TicketsLEADS response, if available 
  • A.Desk personnel preparing court papers for transmittal to the appropriate courts will use staples to secure and prepare the documents, when applicable, as listed below:
    • 1.Court Copies of the Arrest Report:
      • a.One copy of the Name Check Printout.
      • b.Three copies for arrestees appearing at 2600 South California.
      • c.Two copies for arrestees appearing at courts other than 2600 South California.
    • 2.The first ten pages of the arrestees Criminal History Report for the Sheriff's Office, one complete copy of the arrestees Criminal History Report or No Record Notification, Final Disposition Report for the State's Attorney Office;
    • 3.Copy of the case report, if applicable;
    • 4.Felony Minute Sheet, if applicable;
    • 5.Transport copy of the Arrest Report when let to bail;
    • 6.Court copy of the bail bond, if applicable;
    • 7.Court copy of the Property Inventory, if applicable;
    • 8.Criminal complaints, if applicable;
    • 9.Warrant-specific documents as outlined below:
      • a.Chicago Warrants
        Two copies of the computer printout from the Chicago Database (HOT DESK) and the faxed warrant from the Central Warrants Unit, Field Services Section, Records Division.
      • b.LEADS Warrants Within Cook County
        One copy of the full LEADS printout including the originating reporting agency (ORA) information and, if the original signed warrant is not available, the warrant affidavit from the Department extradition officer, as delineated in the Department directive entitled “Non-Traffic Arrest Warrant Procedures.”
        NOTE:
        Per 725 ILCS 5/110-7(i), when a Failure to Appear Warrant has an administrative fee included, members will complete the Arrest Warrant Execution Verification (CCG0657) form. The administrative fee shall be collected by the Clerk of the Circuit Court.
      • c.LEADS Warrants (warrants outside Cook County, but within Illinois)
        One copy of the LEADS printout, including the originating reporting agency (ORA) information and, if the original signed warrant is not available, the warrant affidavit or warrant, the LEADS notification sent to the ORA, and the LEADS response from the ORA from the Department extradition officer, as delineated in the Department directive entitled “Non-Traffic Arrest Warrant Procedures.”
        • (1)These items will be sent to the district of detention from the Field Services Section.
        • (2)Per 725 ILCS 5/110-7(i), when a Failure to Appear Warrant has an administrative fee included, members will complete the Arrest Warrant Execution Verification (CCG0657) form. The administrative fee shall be collected by the Clerk of the Circuit Court.
      • d.Out-of-State Warrants
        One copy of the National Crime Information Center (NCIC) printout, including the originating reporting agency (ORA) information and the SAO sheet from the Department extradition officer, as delineated in the Department directive entitled “Extradition Procedures.”
        NOTE:
        If preparing members have obtained the SAO sheet from the Department extradition officer, a copy of the NCIC printout is not required.
      • e.United States Government Warrants
        Detainer or warrant from the governmental agency and one printout from the NCIC computer database.
      NOTE:
      The following warrants are never sent to Cook County Branch Courts unless there are local charges: Government warrants, Cook County child support (must be picked up and taken to Daley Center only), and IDOC warrants.
    • 10.Hospital/Medical Clearance, if applicable, must be signed by a doctor.
  • B.All court documents will accompany arrestees being transported to court and will be delivered by the transporting officers to the Cook County deputy sheriff receiving the arrestees.
  • C.All court documents for arrestees who have been let to bail will be sent to the appropriate court via Department mail.
  • D.Station supervisors responsible for the preparation of court documents will ensure:
    • 1.that a copy of the arrestee's Criminal History Sheet or No Record Notification (for all arrestees who have been fingerprinted) is attached.
    • 2.that the Identification Record (IR) number on the arrestee's Criminal History Sheet is accurately recorded on the Arrest Report and the Court Complaint Transmittal Listing.
    • 3.that the completion of the Arrest Warrant Execution Verification (CCG0657) form is included with the documents that comprise the court package for this arrest.
    • 4.that all available warrant information is entered into the appropriate fields in the arrest report for each warrant.
      NOTE:
      If an arrestee has more than one warrant, each warrant will be included and listed separately and the appropriate number of charges will be applied.
(Items indicated by italics/double underline were revised.)
Authenticated by: JKH
Garry F. McCarthy
Superintendent of Police
14-155 TSS