Chicago Police DepartmentEmployee Resource E03-01-06
Crossing Guard - Injury on Duty Status
Issue Date:18 March 1998Effective Date:01 April 1998
Rescinds:G98-02-06
Index Category:Medical, Health, and Wellness
I.Purpose
This directive outlines Department policy and defines procedures for a crossing guard to be classified as injured on duty.
II.Preparation of an Injury on Duty Report
A City of Chicago Report of Occupational Injury or Illness (City of Chicago DPGS 1460-1) will be prepared when the injury occurs in the course of employment:
  • A.during assigned duty hours, or
  • B.during authorized overtime hours, and
  • C.the member was performing assigned duties expected of his position.
III.Reporting an Injury on Duty
An injured crossing guard will:
  • A.notify the crossing guard supervisor as soon as possible after sustaining an injury or, if the crossing guard supervisor is not available, another supervisor within the unit of assignment (e.g., sergeant, watch commander).
  • B.request that the crossing guard supervisor prepare a City of Chicago, Report of Occupational Injury or Illness even if medical treatment is not required.
  • C.identify witnesses for the investigating supervisor whenever possible.
  • D.sign the City of Chicago, Report of Occupational Injury or Illness, if able to do so.
IV.Treatment for an Injury on Duty
A crossing guard injured on duty will:
  • A.obtain treatment in all situations requiring emergency medical care at the nearest hospital approved by the Illinois Department of Public Health to provide comprehensive emergency room service.
    NOTE:
    A crossing guard obtaining emergency medical treatment at an approved hospital will report as soon as possible to Mercy Works for appropriate follow-up care.
  • B.report directly to Mercy Works for treatment of less serious injuries not requiring emergency medical care after obtaining a Mercy Works Treatment Authorization (blue card) from a supervisor.
  • C.report to Mercy Works for follow-up treatment as directed. The injured crossing guard will forward (as soon as possible) each Work Status Discharge Sheet received from Mercy Works to the watch commander/supervisor.
V.Placement on Occupational Injury/Illness on Duty Status
  • A.A crossing guard excused before the end of a tour of duty by a supervisor due to an occupational injury/illness on duty will not be placed on the medical roll-injury on duty status for that day.
  • B.A crossing guard who is unable to report for duty on the next scheduled work day due to occupational injury/illness will notify a supervisor in the unit of assignment or detail at least one hour prior to the scheduled reporting time.
VI.Release from the Medical Roll-Injury on Duty Status and Return to Duty
  • A.A crossing guard will report to Mercy Works to obtain a Work Status Discharge Sheet release before returning to duty.
  • B.A crossing guard released by Mercy Works will report and submit the Work Status Discharge Sheet to:
    • 1.the crossing guard supervisor/watch commander in the member's unit of assignment when:
      • a.not more than twelve consecutive calendar months have passed since being placed in an injury on duty status, and
      • b.the Work Status Discharge Sheet does not contain work restrictions.
    • 2.the Administrative Services Officer, Employment Section, Human Resources Division when:
      • a.more than twelve consecutive calendar months have passed since being placed on the medical roll, or
      • b.the Work Status Discharge Sheet contains work restrictions.
VII.An Injured Crossing Guard's Responsibilities
A crossing guard will:
  • A.obtain (from district desk) and complete a Notification of Legal Action to Recover Damages (CPD-62.388).
  • B.notify the City of Chicago, Corporation Counsel within 72 hours of:
    • 1.taking legal action to recover damages.
    • 2.negotiating for a settlement of a damage claim.
    • 3.being contacted by an insurance company or any other interested party.
  • C.reimburse the City for all medical expenses paid upon receiving a cash settlement from a responsible third party for an injury sustained.
VIII.Supervisor's Responsibilities and Procedures
  • A.When notified of a crossing guard's occupational injury/illness on duty, a crossing guard/district supervisor will:
    • 1.ensure the injured member receives medical treatment by:
      • a.arranging prompt emergency medical care in serious medical situations, or
      • b.providing transport (as necessary) to Mercy Works for less serious injuries not requiring emergency medical care.
    • 2.provide the crossing guard with a Mercy Works Treatment Authorization (blue card).
    • 3.notify the watch commander or for a detailed member, the member's district/unit of assignment.
    • 4.prepare the City of Chicago, Report of Occupational Injury or Illness, even if the crossing guard does not receive medical treatment.
    • 5.complete the City of Chicago, Report of Occupational Injury or Illness in its entirety paying special attention to:
      • a.all boxes on the upper left corner and entering the unit number in the box designated "Ward/District."
      • b.the boxed section of the upper right corner and enter only the member's Social Security number.
      • c.box twenty-seven (Notification to City Medical Provider), always check "NO" and enter the words "by report."
      • d.box thirty-two (First Person Notified Box), by entering the name, unit number, address and bell telephone number of the first person notified of the incident.
      • e.box thirty-five (Signature of Supervisor), by signing the report and placing an "X" on the line if further investigation is suggested.
    • 6.forward the completed City of Chicago, Report of Occupational Injury or Illness to the district commander of command staff rank to whom the injured member is normally assigned.
    • 7.complete a new City of Chicago, Report of Occupational Injury or Illness whenever a member reports a recurrence of a previously reported injury on duty.
  • B.A crossing guard/district supervisor receiving a report of a medical absence due to an occupational injury/illness on duty or recurrence of a previously reported injury on duty will:
    • 1.complete the Supervisor's Report of Medical Absence (CPD-62.401).
    • 2.state the reason for the absence, injury on duty or a re-occurrence of previously reported injury on duty in the box entitled "Nature of Sickness or Injury."
    • 3.forward the Supervisor's Report of Medical Absence to the district/unit watch commander for review and signature.
    • 4.submit a corrected Supervisor's Report of Medical Absence if an error was discovered in the original. The corrected report will be marked with the item that was in error circled in red.
    • 5.submit a To/From/Subject report requesting destruction of the Supervisor's Report of Medical Absence if it is discovered that the original report was submitted in error. This report will include the member's name, employee number, date of the original report and the reason for the error.
  • C.A crossing guard supervisor will:
    • 1.accept a Mercy Works Work Status Discharge Sheet allowing a crossing guard to return to duty when:
      • a.the member has not been on injury on duty status for more than twelve consecutive calendar months, and
      • b.the Work Status Discharge Sheet does not contain work restrictions.
        NOTE:
        All other crossing guards must report to the Administrative Services Officer, Employment Section, Human Resources Division.
    • 2.retain the Work Status Discharge Sheet.
    • 3.retain the Supervisor's Report of Medical Absence.
  • D.A district commander of command staff rank will:
    • 1.complete box 36 of the City of Chicago, Report of Occupational Injury or Illness indicating whether or not the investigation has established that the injury was sustained during the course of employment:
      • a.as described in the report, or
      • b.that he is unable to determine based on the available information that the injury was sustained.
    • 2.ensure that there are no discrepancies between the City of Chicago, Report of Occupational Injury or Illness and the supporting documentation.
    • 3.be responsible for any additional reports required.
    • 4.sign the City of Chicago, Report of Occupational Injury or Illness in the space marked Commissioner's signature.
    • 5.forward the first three pages of the City of Chicago, Report of Occupational Injury or Illness, to the Human Resources Division.
    • 6.retain the fourth page (goldenrod copy) of the report.
    • 7.forward a copy of the entire file to Bureau of Patrol, Administration, Unit 142.
Terry G. Hillard
Acting Superintendent of Police
94-109 MER(HEH)