Chicago Police DepartmentEmployee Resource E02-03-06
Chicago Automated Time and Attendance System - Phase I
Issue Date:30 December 2008Effective Date:30 December 2008
Rescinds:D08-48
Index Category:Payroll and Timekeeping
I.Purpose
This directive introduces the Chicago Automated Time and Attendance (CATA) System Phase I.
II.General Information
  • A.CATA is a City of Chicago workforce accountability initiative required of all City departments and agencies.
  • B.CATA may be used to access resources in the event of a major incident. For example, in the event of a Homeland Security incident, CATA may be used to assess on duty Department resources for rapid deployment, facility evacuation and/or the distribution of prophylactic medication.
  • C.The CATA system will be used by affected Department members, sworn and civilian, to swipe in and out at the beginning and end of their assigned tours of duty.
  • D.At this time, the CATA system will not be used to drive or produce payrolls; consequently, paychecks will not be determined by information derived from the CATA system. Time captured by the CATA system in excess of a member’s scheduled tour of duty will not be used for overtime payments or compensatory time accruals. All overtime payments and compensatory time accruals will continue to be recorded in accordance with the Department directive entitled “Payroll and Timekeeping – Overtime / Compensatory Time.”
  • E.Timekeepers are not required to edit the CATA system. The use of CATA edit forms by all Department members and other previously identified CATA-related procedures are waived until further notice.
  • F.Members using compensatory time at the beginning or end of their abbreviated tours of duty will swipe in and out accordingly.
  • G.When appropriate, a Hand Geometry Reader may be used in lieu of swiping.
III.Scope
  • A.This pilot program become operational 01 January 2009, 0001 hours, in the following districts/units:
    • 1.7th District,
    • 2.9th District, and
    • 3.Central Police Headquarters.
  • B.This pilot program becomes operational on 14 February 2011, 0001 hours, for all civilian Department personnel, regardless of unit of assignment.
  • C.The implementation of subsequent rollouts will be announced by the Research and Development Division via an AMFN Message.
IV.Procedures
  • A.Using an identification card reader located at the facility where they are assigned or detailed, all affected Chicago Police Department members (sworn and civilian) will:
    • 1.swipe in no earlier than 7 minutes before their scheduled starting time.
    • 2.swipe out no earlier than 7 minutes before the end of their scheduled tour of duty and no later than 7 minutes after the end of their scheduled tour of duty.
  • B.No member will adjust hours or work overtime without prior approval of their supervisor.
  • C.Specialized unit personnel who may not always report to a specific police facility will swipe in and out at the police facility designated by their unit commanding officer.
  • D.Under no circumstances will any member swipe for another member.
  • E.Members will ensure each swipe is successfully completed by noting that the green light on the card reader activates, a low-toned “beep” accompanies the swipe, and an “OKAY” message appears on the screen.
    NOTE:
    If a swipe fails to register successfully, the member will immediately contact the Help Desk.
  • F.Members attending court at the beginning or end of their tours of duty may swipe in / out at the court facility rather than their unit of assignment / detail.
  • G.If a member’s tour of duty starts or ends at a site with no card reader, the swipe requirement is waived.
V.Compliance
Management reports will be generated that identify affected units’ level of compliance.
Jody P. Weis
Superintendent of Police
08-189 DK