Chicago Police DepartmentSpecial Order S01-01-07
Honors for Deceased Members
Issue Date:20 July 2017Effective Date:20 July 2017
Rescinds:25 September 2015 Version
Index Category:Department Organization
I.Purpose
This directive sets forth the Department policy for:
  • A.defining categories of line-of-duty-related and non-duty-related deaths of sworn members.
  • B.honoring sworn members who die in the line of duty.
  • C.coordinating a meeting among select members to plan the Honors Funeral .
  • D.services provided by the Department Honor Guard and Color Guard .
  • E.providing a Unit Honors Funeral for the non-line-of-duty death of an active member.
  • F.displaying the flag of mourning for sworn members who have been killed in the line of duty.
  • G.displaying the honor ribbons placed on the unit’s guidon staff.
  • H.use of the Honors Funeral Reference Manual .
  • I.Satisfies CALEA Law Enforcement Standard Chapter 22.
II.Line-of-Duty Death
  • A.Upon notification of the death of an on-duty sworn member, personnel from the, Bureau of Patrol, Special Activities Section will recover the officer’s star, shield, and identification card from the on-duty Exempt member and:
    • 1.maintain strict control of the items until a determination has been made regarding the line-of-duty death status by the Superintendent of Police.
    • 2.if the Superintendent of Police determines that the deceased member died in the line-of-duty, the commanding officer, Special Activities Section, will call a meeting of the Honors Funeral Committee .
    • 3.if the Superintendent of Police determines that the deceased member did not die in the line-of-duty, the commanding officer, Special Activities Section, will ensure that the star, shield, and identification card of the deceased is returned to the Human Resources Division.
  • B.When a sworn member dies under circumstances which may be considered in the line-of-duty, after completion of the requisite investigation, the Awards Committee will convene at the first available opportunity and make a recommendation to the Superintendent of Police as to the manner in which the death of the sworn member is classified.
  • C.Upon receiving a recommendation from the Awards Committee, the Superintendent of Police may authorize an Honors Funeral , memorial service, and/or the retirement of the deceased member’s star and shield at a Superintendent’s Honored Star Case ceremony.
  • D.The Deputy Chief, Special Functions Division, will coordinate with the Director, Records Division, to ensure that information regarding Department members killed in the line of duty and their funeral services are submitted to Illinois State Police via LEADS.
III.Honors Funeral Committee
  • A.The Honors Funeral Committee will be composed of:
    • 1.Deputy Chief, Special Functions Division.
    • 2.Deputy Chief, Education and Training Division.
    • 3.Commanding Officer, Special Activities Section.
    • 4.Representative from Department Honor Guard .
    • 5.Any other member as deemed appropriate by the committee.
  • B.The Honors Funeral Committee will be responsible for reviewing and updating the Honors Funeral Reference Manual , as necessary. The commanding officer, Special Activities Section, will maintain the manual and inform the Superintendent’s Chief of Staff of any changes.
IV.Honors Funeral
  • A.Within 24 hours after the Superintendent of Police has authorized an Honors Funeral and the family of the deceased has agreed to the service, the commanding officer, Special Activities Section, will convene and attend a coordinating meeting with the following command personnel:
    • 1.Deputy Chief, Special Functions Division;
      NOTE:
      The Deputy Chief, Special Functions Division, will assume overall command of the Honors Funeral as incident commander, coordinating all aspects of the funeral.
    • 2.Deputy Chief, Education and Training Division;
    • 3.Exempt Commanding Officer of the deceased member’s unit of assignment or detail;
    • 4.Any other member deemed necessary by the Deputy Chief, Special Functions Division, or the commanding officer, Special Activities Section;
    • 5.Representation from Fleet and Facilities Management regarding equipment needs for deceased honors funeral.
  • B.The Office of the Chief of Staff will ensure that the Governor of Illinois is contacted to request that the American national flag be flown at half staff, in accordance with the Flag Display Act, at all Chicago Police Department facilities.
  • C.The Facilities Management Division will ensure the following:
    • 1.Buntings are hung at the unit of assignment of the deceased and at Public Safety Headquarters.
    • 2.The Department flag of mourning will be flown with the City of Chicago flag at Public Safety Headquarters, the Education and Training Division, all area centers, and all district stations for a period of seven calendar days, usually beginning the day after the death.
  • D.The Special Activities Section will, in coordination with the family, arrange the wake service and notify Crime Prevention and Information Center (CPIC) of the date, time, and location of the wake service.
V.St. Jude Police League
  • A.The St. Jude Police League provides services at the wakes of active and retired sworn and civilian Department members.
  • B.The St. Jude Police League also provides wake services for the immediate family of active Department members as defined in the Department directive entitled “Payroll and Timekeeping-Leaves/Resignation.”
    NOTE:
    The St. Jude Police League is a fraternal organization and is not a component of the Chicago Police Department.
  • C.Upon receiving a death notification for a non-honors funeral and request for a St. Jude service, Special Activities Section will make notifications consistent with Department directive "Notification of Death or Hospitalization of Members."
  • D.Upon receipt of such request, the Chaplains Section or a member of the St. Jude Police League will arrange the wake service and notify Crime Prevention and Information Center (CPIC) of the date, time, and location of the wake service.
  • E.If a St. Jude Police League chaplain is not available, members may request an on-duty police chaplain to provide a wake service. Requests will be honored based on operational needs and chaplain availability.
    NOTE:
    The wake service is available only for wakes within the City of Chicago and the contiguous suburbs.
VI.Superintendent's Honored Star Case and Ceremony
  • A.When a member dies in the line-of-duty, the chairperson, Awards Committee, will prepare a written recommendation to the Superintendent of Police to retire the member’s star.
  • B.Upon approval by the Superintendent of Police, the chairperson, Awards Committee, will forward the recommendation to the commanding officer, Special Activities Section.
  • C.The Director, Human Resources Division will submit to the Superintendent of Police a list of possible dates desired by the immediate family for a Superintendent’s Honored Star Case Ceremony to retire the member’s star.
  • D.The Superintendent of Police will contact the Mayor of the City of Chicago to schedule the ceremony. When a date is confirmed by the Superintendent and the Mayor, the Superintendent of Police will contact the Human Resources Division, which will ensure the date remains acceptable to the immediate family.
  • E.When a date is determined, the Superintendent of Police will extend an invitation to the Mayor.
  • F.The Human Resources Division will be responsible for coordinating the ceremony, including:
    • 1.presenting formal invitations to the:
      • a.immediate family,
      • b.Mayor,
      • c.City Council Police and Fire Committee Chairman,
      • d.Chairman of the Finance Committee,
      • e.Goldstar Family Members,
      • f.Hundred Club of Cook County,
      • g.Chicago Police Memorial Foundation,
      • h.deceased member’s command staff member,
      • i.Police Board,
      • j.Office of News Affairs, and
      • k.Police Chaplain.
    • 2.preparing:
      • a.a notice for the Daily Bulletin,
      • b.an AMC message for Exempt Members,
      • c.a program for the ceremony, and
      • d.a synopsis of the ceremony for the Office of New Affairs.
    • 3.ensuring that for the day of the ceremony:
      • a.a Department photographer is assigned to document the ceremony.
      • b.a baton is engraved and fitted with a black memorial braid for presentation to the immediate family at the ceremony.
      • c.transportation for the immediate family is provided.
      • d.the deceased member’s star is cleaned and chromed for placement in the star case.
      • e.the deceased member’s hat shield is cleaned, chromed, and placed in a plaque of remembrance to be presented to the deceased member’s immediate family at the ceremony.
      • f.the Facilities Management Division will ensure the facility is prepared for the ceremony, including to have the necessary staging and sound equipment present.
VII.Honor Ribbon - Unit Guidon
  • A.In honoring those sworn members whose stars have been placed in the Superintendent’s Honored Star Case, a gold star representing each honored member will be displayed on an honor ribbon placed on the unit’s guidon staff, above the unit flag. Honor ribbons will:
    • 1.exhibit up to ten gold stars on a single black ribbon.
    • 2.be displayed on all occasions in which the unit guidon is displayed.
  • B.Unit commanding officers will address requests for additional gold stars and/or honor ribbons to the Director, Human Resources Division, after the Superintendent’s Honored Star Case Ceremony.
  • C.If Department reorganization has eliminated a unit, the honor ribbon(s) and star(s) will be displayed on the guidon of the equivalent operational unit.
VIII.Unit Honors for Active Non-Line-of-Duty Deceased Members
  • A.All requests from the immediate family of active deceased sworn members regarding Department participation in funeral services will be directed to the Exempt Commanding Officer of the deceased member’s unit of assignment.
  • B.The Exempt Commanding Officer may authorize a Unit Honors Funeral .
  • C.When requested by the immediate family of an active deceased sworn member, the Department may provide honorary pallbearers and/or an appropriate police escort for the funeral.
  • D.Unit commanding officers will make the necessary notification to any member who has been requested to serve at wake and/or funeral services as a color guard , pallbearer, or escort.
  • E.The unit commanding officer will accommodate the request of the immediate survivors, whenever practical, by authorizing on-duty members to perform requested services.
  • F.Station Supervisors may adjust the hours of members on a voluntary basis who participate in the honor guard, honors platoon, or serve as pallbearers or ushers.
IX.Unit Commanding Officers Responsibilities
Unit commanding officers conducting Unit Honors Funerals will:
  • A.ensure and respect the wishes of the immediate family of the deceased member prior to determining services to be provided by the Department.
  • B.if needed, notify the commanding officer, Special Activities Section, to request the Chicago Police Honor Guard to instruct Unit Honor Guard members on the proper protocol of a Unit Honors Funeral .
  • C.if needed, notify the Chaplains Section to arrange a St. Jude service, if requested by the deceased member’s family.
  • D.coordinate the assignment schedule of the Unit Honor Guard at the visitation site.
  • E.if needed, notify the Deputy Chief, Special Functions Division, who will instruct the unit commanding officer on the coordination of parking and traffic control at the funeral home, procession to the place of worship, and the procession to the cemetery.
  • F.if needed, ensure seating for the family, command staff members, and other dignitaries inside the funeral home and/or place of worship.
  • G.inform the Superintendent’s Chief of Staff of the pertinent information regarding the Unit Honors Funeral .
(Items indicated by italics/double underline have been added or revised.)
Authenticated by: KC
Eddie T. Johnson
Superintendent of Police
17-078 MJC
GLOSSARY TERMS:
1. -
A funeral organized by the Department Honors Funeral Committee to honor members who are killed in the line-of duty.
2. -
Department members who are specifically trained and uniformed for ceremonial services during an Honors Funeral as determined by the Superintendent of Police.
3. -
Select Department members who, in parade fashion, carry the national, state, city, and Department colors at Honors Funerals.
4. -
A sworn member who dies while on or off duty and such death results from a condition, injury, or illness that was not directly related to the member’s performance as a law enforcement officer.
5. -
A procedural guide maintained by Commanding Officer Special Activities Section as a reference for organizing all aspects of an Honors Funeral. Copies issued to members of the Honors Funeral Committee.
6. -
The death of an active sworn member by felonious or accidental means during the course of performing police functions while on or off duty. Line-of-Duty death status recommendations will be made by the Awards Committee to the Superintendent of Police, who will then make the final determination.
7. -
Select command personnel who plan and coordinate all aspects of an Honors Funeral.
8. -
A tribute paid to a sworn member whose death has been ruled to be Non-Line-of-Duty by the Superintendent of Police. This tribute is coordinated by the deceased’s unit of assignment or detail.
9. -
A select group of individuals designated by the family of the deceased member.
10. -
Department members selected by their unit commanding officer to perform ceremonial Unit Honors Funeral services for a member’s non-line-of-duty death.