Chicago Police DepartmentSpecial Order S07-01-02
Inventorying Money
Issue Date:14 April 2015Effective Date:14 April 2015
Rescinds: 01 May 2014 Version
Index Category:Processing Property
I.Purpose
This directive describes procedures for inventorying money.
II.Conflict Resolution
In the event of a conflict, this directive will take precedence over any current Department directive issued previously to it.
III.General Information
  • A.With the exception of circumstances specifically identified by this directive, all money inventoried by Department members will be deposited in a bank account according to ERPS protocol.
  • B.Money that is prisoner's personal property will be inventoried according to the procedures described in the Department directive entitled "Inventorying Arrestees' Personal Property.”
  • C.All bulk amounts of United States Currency (e.g., narcotics related seizures) subject to inventory will be immediately placed in a Currency Inventory Bag (CIB) at the scene, without a hand-count, unless otherwise directed by Asset Forfeiture Unit personnel.
    NOTE:
    When responding to bulk seizures or other Asset Forfeiture Unit (AFU) call-out incidents, AFU personnel will follow procedures established by the commanding officer, Asset Forfeiture Unit, and will provide guidance to on-scene police personnel.
  • D.Money will only be held in original form and not deposited in a bank account when it meets the criteria as described in this directive.
  • E.The Department may seek civil forfeiture of money as permitted by applicable law. However, the Department will not seek civil forfeiture of narcotics-related money seized without a search warrant in the amount of $500 and under, unless the owner is unknown.
  • F.Money recovered without a search warrant as the result of a narcotics investigation or subsequent to a narcotics arrest where there is reasonable articulable suspicion that it is money associated with narcotics-related activities and with a total amount exceeding $500 will be inventoried pursuant to the procedures described in Item V-B-1 of this directive.
  • G.With the exception of prisoner's money, absent a court order or a subsequent search warrant authorizing further retention, all inventoried money not held in original form or subject to forfeiture proceedings will be eligible for return after 30 days. Prisoner's money will be eligible for return to the owner upon request.
  • H.With the exception of bulk currency seizures using CIBs, inventorying officers and supervisors approving eTrack money inventories have the duty to ensure the accuracy of the hand-count of inventoried money. Inventorying officers and approving supervisors will be accountable for variations between the eTrack inventory description and the currency amount contained within the sealed evidence bags.
IV.Money Inventory Types, Classification Types, and Processing Actions
  • A.Inventorying money requires selecting an inventory type, money classification and inventory processing action.
    • 1.Inventory typing is the general selection of the type of property that is subject to the eTrack inventory.
    • 2.The classification identifies the kind of money being inventoried.
    • 3.Processing action determines proper storage, safekeeping, and disposition.
  • B.Money Inventory Types
    • 1.Prisoner’s Money - More than $500 of money owned and possessed by an arrestee at the time of arrest, inventoried in eTrack, and not subject to forfeiture.
      • a.Arrestee's personal money $500 and below owned and possessed by an arrestee at the time of arrest will accompany the arrestee into the lockup facility pursuant to the procedures in the directive entitled “Inventorying Arrestees' Personal Property.”
      • b.Money owned or possessed by the arrestee that is more than the $500 allowed into the lockup will be inventoried in eTrack. For example, an arrestee in possession of $612; $500 will accompany the arrestee into the lockup facility and the remaining $112 will be inventoried in eTrack by the arresting officer as Prisoner's Money.
    • 2.Money (USC) - all money that is not classified as Prisoner’s Money.
    NOTE:
    Money recovered from an arrestee as the result of a narcotics investigation will be inventoried as described in V-B or Item VI of this directive as appropriate.
  • C.Money Classification Types
    Characterizes the inventoried money to identify it with a money source, a particular incident type, and whether it is necessary to hold the currency in its original form rather than depositing it in a Department bank account. Money is classified as:
    • 1.US Currency to be Deposited - money recovered that is not required to be held in original form.
    • 2.US Currency to be Held in Original Form - money recovered by Department personnel that is:
      • a.specifically marked as evidence and needed in original form to identify the money as being located in a particular place at a particular time or in the possession of a particular person.
        NOTE:
        This does not include retaining the money in original form to document the amount of money used in a particular transaction.
      • b.comprised of foreign coins or currency.
      • c.comprised of rare or valuable coins or currency which has a real value greater than the face value (e.g., silver coins 1964 and older).
      • d.of evidentiary value as illustrated by unique physical characteristics of the money (blood splatter, dye pack ink, handwriting on the currency, etc.).
    • 3.Contingency Fund Money - Department funds that are used in Department operations and inventoried and turned over to Department members controlling the funds.
    • 4.Confidential Investigation Money - For use by Bureau of Organized Crime and Bureau of Internal Affairs personnel only with the approval of the inventorying officer's supervisor. This classification is appropriate for on-going, confidential investigations. The inventorying officer will follow procedures established by the Chief, Bureau of Organized Crime, or Chief, Bureau of Internal Affairs, as appropriate.
    • 5.Narcotics Seizure to be Deposited - money recovered during a narcotics investigation and the actual currency itself is not needed for evidence in court. This classification is the typical classification for narcotics-related money.
    • 6.Narcotics Seizure to be Held in Original Form - money recovered during a narcotics investigation and the money itself has evidentiary value as defined in Item IV-C-2 of this directive.
    • 7.Narcotic Related - Return to Owner ($500 & Under Only) - only money with a total amount of $500 and under that was recovered during a narcotics investigation and will be returned to the owner.
    • 8.Gambling Raid to be Deposited - money recovered during a gambling raid and the actual currency itself is not needed for evidence in court. This classification is the typical classification for gambling money.
    • 9.Gambling Raid to be Held in Original Form - money recovered during a gambling raid and the money itself has evidentiary value as defined in Item IV-C-2 of this directive.
    • 10.Medical Examiner’s Property - money or property recovered from deceased persons.
  • D.Money Processing Actions
    Money processing actions affect how or when the inventoried items are disposed of or released to the owner. Money is processed as:
    • 1.Hold for Investigation - money, whether deposited or held in original form, will not be disbursed or released to anyone unless the hold is released by the inventorying/investigating officer. Inventorying officers will use "Hold for Investigation" only when the money must be retained as evidence in a criminal prosecution, an on-going criminal investigation, or when the money is seized for forfeiture.
      NOTE:
      "Hold for Investigation" money is deposited in a bank unless criteria for a classification type of "US Currency to be Held in Original Form" are met and that classification type is selected by the inventorying member.
    • 2.Pick-up Pursuant to Notice of Inventory Return Policy - money that is not needed for investigative purposes and that can be released to the owner upon request.
    • 3.To Be Disposed of By Custodian - money must not be listed with this processing action.
V.Procedures
  • A.General
    • 1.Money seized without a search warrant must be classified as "US Currency to be Deposited" and processed as “Pick-up Pursuant to Notice of Inventory Return Policy” unless:
      • a.the amount is:
        • (1)more than $500, or
        • (2)$500 or under and the owner of the money cannot be determined, or
      • b.a justifiable and articulable reason exists for classifying the money as "US Currency to be Held in Original Form" as described in IV-C-2 of this directive.
      NOTE:
      Money in any amount may be seized with a search warrant. Money that is subject to forfeiture or is evidence and is seized at the scene of a search warrant will be inventoried with a processing action of "Hold for Investigation".
    • 2.When justified and under the provisions of this order, “Hold for Investigation” processing action can be applied to all money classifications.
    • 3.When money is to be held in original form, the inventorying officer will:
      • a.select the "US Currency to be Held in Original Form" disposition and,
      • b.specifically and clearly justify the reason the money cannot be deposited in a bank account in the inventory comments box.
    • 4.Approving supervisors will ensure that the reasons written in the comments section comply with the "Hold in Original Form" justifications described in IV-C-2 of this directive.
  • B.Money Recovered in Narcotics Investigations
    • 1.Money recovered without a search warrant as the result of a narcotics investigation or subsequent to a narcotics arrest where there is reasonable articulable suspicion that it is money associated with narcotics-related activities and with a total amount exceeding $500 will be inventoried in the following manner:
      • a.Inventory type will be "Money (USC)";
      • b.classification type will be "Narcotics Seizure to be Deposited" unless the criteria for a classification of "Narcotic Seizure to be Held in Original Form" are met.
      • c.processing action will be "Hold for Investigation"; and
      • d.the reason for the hold will be explained in the inventory comments section and the arrest report (money associated with narcotics-related activities , connected to the operation of a drug selling or distribution operation, etc.).
    • 2.Money recovered without a search warrant as the result of a narcotics arrest where there is reasonable articulable suspicion that it is money associated with narcotics-related activities and with a total amount of $500 and under will be inventoried in the following manner:
      • a.Inventory type will be "Money (USC)";
      • b.classification type will be "Narcotic Related - Return to Owner ($500 & Under Only)."
      • c.processing action will be "Pick-up Pursuant to Notice of Inventory Return Policy";
      • d.the inventoried money will be immediately turned over to the arrestee through the eTrack field turnover procedure;
      • e.the money returned through the field turnover procedure will accompany the arrestee into the lockup where it will be inventoried on a Personal Property Receipt by lockup personnel; and
      • f.the inventory and turnover will be explained in the eTrack comments section, the case report, and the arrest report (money associated with narcotics-related activities , connected to the operation of a drug selling or distribution operation, etc.).
VI.Money Recovered in Buy/Bust Operations Using Contingency Fund Money
  • A.If money is recovered in a Buy/Bust Operation using contingency funds, all recovered money will be inventoried on the same inventory.
  • B.Money recovered will be processed in one of two ways depending upon how much money the arrestee has on their person not including the contingency fund money:
    • 1.Money recovered in a Buy/Bust Operation using contingency funds and the arrestee has on their person an amount exceeding $500, or
    • 2.Money recovered in a Buy/Bust Operation using contingency funds and the arrestee has on their person an amount of $500 or less.
    NOTE:
    When determining the $500 threshold members will not include the contingency fund money. For example, if the arrestee has $510 at the time of arrest, $20 of which is contingency fund money, the arrestee is in possession of $490 and that money would be processed accordingly.
  • C.If money is recovered in a Buy/Bust Operation using contingency funds and the arrestee has on their person an amount exceeding $500, all recovered money will be inventoried on the same inventory in the following manner:
    • 1.Inventory type will be "Money (USC)".
    • 2.Classification type will be "Narcotics Seizure to be Deposited" or "Narcotics Seizure to be Held in Original Form" as appropriate.
    • 3.Processing action will be "Hold for Investigation".
    • 4.The reason for the hold will be explained in the eTrack comments section and the arrest report (money associated with narcotics-related activities , connected to the operation of a drug selling or distribution operation, etc.).
    • 5.Line one of the inventory will be used for contingency fund money and will contain the words "Contingency Fund Money" in the description.
    • 6.Line two of the inventory will be used for non-contingency fund money.
    • 7.The recovering member will then:
      • a.submit the inventory to a supervisor for approval and receive said approval,
      • b.immediately log back into the eTrack system,
      • c.release the hold on line item one contingency fund money only,
      • d.submit the inventory to a supervisor for approval to release the hold,
      • e.have the supervisor approve and confirm the release,
      • f.immediately log back into the eTrack system,
      • g.create the turnover for the contingency fund money,
      • h.submit the turnover to a supervisor for approval and receive said approval, and
      • i.the recovering officer will complete the turnover by signing for the return of the contingency fund money.
    • 8.The turned over contingency fund money will be further processed according to the unit's internal protocol on contingency fund money.
    • 9.Money recovered from the arrestee will be held for investigation and possible forfeiture proceedings as determined by AFU.
  • D.If money is recovered in a Buy/Bust Operation using contingency funds and the arrestee has on their person an amount of $500 or less, all recovered money will be inventoried on the same inventory in the following manner:
    • 1.Inventory type will be "Money (USC)".
    • 2.Line one of the inventory will be used for contingency fund money and will contain the words "Contingency Fund Money" in the description.
    • 3.Line two of the inventory will be used for non-contingency fund money.
    • 4.Classification type will be "Narcotics Related Return to Owner."
    • 5.Processing action will be "Pick-up Pursuant to Notice of Inventory Return Policy."
    • 6.The recovering member will then:
      • a.submit the inventory to a supervisor for approval and receive said approval,
      • b.immediately log back into the eTrack system,
      • c.create the turnover for the contingency fund money,
      • d.submit the turnover to a supervisor for approval and receive said approval,
      • e.the recovering officer will complete the turnover by signing for the return of the contingency fund money.
      • f.immediately log back into the eTrack system,
      • g.create the turnover for the arrestee's money,
      • h.submit the turnover to a supervisor for approval and receive said approval, and
      • i.the recovering officer will complete the turnover by having the arrestee sign for the return of the money.
    • 7.the turned over contingency fund money will be further processed according to the unit's internal protocol on contingency fund money.
    • 8.the money turned over to the arrestee will accompany the arrestee into the lockup.
VII.Bulk Currency
  • A.General Information
    • 1.A bulk currency inventory is the recovery of money estimated to exceed $10,000 or the recovery of currency comprised of a quantity of individual bills than cannot be reasonably counted in less than one hour.
    • 2.Money recoveries which ultimately yield less than the amount defined by this directive as bulk United States currency will not be considered a violation of inventory policy if a good faith effort was made estimating the dollar value recovered at the scene.
    • 3.Bulk currency recoveries require immediate notification to the Asset Forfeiture Unit (AFU) from the scene of recovery or as soon as possible. AFU can be notified directly Monday through Friday, 0700 to 1700 hours. At all other times, notify the 24-hour desk at Homan Square. In the event that notification cannot be made to the 24-hour desk, notification must be made to CPIC. AFU personnel must be notified by the 24-hour desk or CPIC of all currency seizures with an estimated value exceeding $10,000.
      NOTE:
      Upon notification, AFU will inform the notifying member if AFU will respond to the scene and the AFU on-call investigator is responsible for providing incident-specific guidance to on-scene personnel.
    • 4.The Equipment and Supply Section will maintain a supply of Currency Inventory Bags (CIBs) for issuance to Department units.
    • 5.Supervisors will ensure a supply of CIBs is readily available to service requests from field personnel.
      NOTE:
      When there is a likelihood of a large currency seizure during the execution of a search warrant, search team supervisors will bring a supply of CIBs to the location of the warrant.
  • B.Recovery Procedures
    • 1.When recovering a bulk amount of US currency and the AFU on-call investigator responds to the incident, AFU will provide investigative guidance based upon the circumstances to on-scene personnel.
    • 2.When recovering a bulk amount of US currency and it does not fit the criteria for an AFU response and AFU does not respond, the recovering officer will:
      • a.take custody of the currency and ensure its safekeeping.
      • b.immediately request a supervisor to the scene.
      • c.request an evidence technician to photograph the currency prior to bagging.
      • d.whenever possible, establish the ownership of the currency.
      • e.not commingle currency recoveries.
        • (1)Currency recovered at the same time from a single person or single location within a residence, building, or vehicle will be recovered using a single CIB.
        • (2)Currency recovered from different persons or multiple locations within a residence, building, or vehicle will be assigned separate CIBs.
      • f.secure the currency in the presence of the person from whom the currency was recovered, unless the presence of the person poses an articulable imminent danger to Department members or others.
        • (1)If the person denies ownership, complete a Disclaimer of Ownership & Knowledge of Ownership form (CPD-41.551).
          NOTE:
          Complete as many Disclaimer of Ownership forms as necessary if multiple people are at the location of recovery and deny ownership of the money.
        • (2)If no person is present upon recovery, the tear-off receipt will be inserted inside the CIB with the currency.
      • g.upon arrival of the supervisor, place the currency in the CIB.
        • (1)Members will use multiple CIBs if the amount of currency recovered will not fit into one CIB.
        • (2)Bundled currency will be placed directly into the CIB with the wrapper(s) intact (e.g., rubber bands, paper bands, envelopes).
        • (3)Any container of evidentiary value (e.g., suitcase, backpack, container with secret compartment) that cannot be packaged inside an Evidence-Property Envelope (CPD-34.559 A, B, or C) will be recovered and inventoried without the sealed packaging for traditional bulk pick-up.
      • h.in the presence of the supervisor, seal the CIBs.
      • i.complete the required information on the CIB receipt. The person from whom the currency was recovered will be given the tear-off receipt for each CIB even if the person disclaims ownership.
      • j.upon completion of the recovery, transport the property and, if applicable, the arrestee to the same facility to complete the processing.
    • 3.The on-scene supervisor will:
      • a.ensure an evidence technician photographs the currency prior to bagging.
      • b.observe the bagging procedure.
      • c.sign the appropriate field on the CIB after the recovering officer seals the bag.
      • d.ensure the tear-off receipt is given to the person from whom the currency was recovered.
        NOTE:
        If no person is present upon recovery, the tear-off receipt will be inserted inside the CIB with the currency.
      • e.ensure that a Disclaimer of Ownership form is completed if the person(s) from who the currency was recovered disclaims ownership.
  • C.Inventory Procedures
    CIBs will be inventoried as follows:
    • 1.The recovering officer will:
      • a.inventory the CIB and enter the Control Number of the CIB in the description field of the inventory.
      • b.when entering the inventory information, select:
        • (1)"Bulk Currency Seizure" for the Item Type on the Inventory screen.
        • (2)"Recovering Unit Personnel (Hand Carry)" for the Transport Mode on the "Classification" screen.
          NOTE:
          The eTrack system will automatically generate a manifest with the name of the inventorying officer as the courier. Property inventoried in eTrack cannot be transported to another location without a manifest.
      • c.complete the information requested on the outside of the CIB.
      • d.after electronically submitting the inventory for approval, log off the system and take the CIB(s) containing the property to the designated supervisor for approval.
      • e.if the inventory is approved, sign in the signature box on the CIB and attach a printout of the inventory to the CIB in an appropriate manner.
    • 2.The designated supervisor will:
      • a.review the submitted inventory for accuracy and completeness.
      • b.ensure that the "Generate Hand Carry Manifest" box on the eTrack print screen is checked prior to approving the inventory.
      • c.present the recovering officer with the printed manifest along with the inventory copy and instruct the transporting officer to present it upon arrival at ERPS.
    • 3.The transporting officer will, upon approval of the inventory, immediately transport the CIB(s) and accompanying manifest to ERPS.
      NOTE:
      Under no circumstances will the CIB be opened until the currency is transported to the bank by ERPS personnel.
    • 4.ERPS personnel will accept custody of properly completed inventories of Currency Inventory Bags Monday through Friday, between 0600 and 2200 hours. For requests outside these dates and times members must contact CPIC.
      NOTE:
      An improperly prepared or open inventory package will not be accepted at ERPS.
  • D.Special Circumstances
    Requests to hold bulk amounts of US currency for evidentiary purposes (i.e., fingerprints, blood stain) to be processed by Forensic Services Division personnel require the approval of the on-scene supervisor or an assigned member from the Bureau of Detectives or Bureau of Organized Crime. When it is determined that recovered bulk currency has evidentiary value, the recovering officer will follow the directions given by the responding Forensic Services Division personnel.
    • 1.Money to be held in its original form for the purposes of evidentiary testing will be inventoried using large evidence bags. CIB bags will not be used.
      NOTE:
      Bulk currency to be tested for possible blood stain evidence will not be inventoried in a plastic bag.
    • 2.The recovering officer will document the reason for the request directly in the eTrack comments section of the inventory.
  • E.Evidence and Recovered Property Section Responsibilities
    When receiving a CIB inventory, ERPS personnel will:
    • 1.follow procedures outlined in existing Department property inventory directives.
    • 2.verify that the control number(s) on the CIB(s) matches the number(s) recorded on the Inventory copy.
      NOTE:
      If the control numbers on the CIB(s) do not match the number(s) recorded on the Inventory copy, the inventory will not be accepted at ERPS.
    • 3.visually inspect all CIBs for any visual damage.
      NOTE:
      If a damaged CIB is discovered at ERPS, ERPS personnel will not accept the CIB.
    • 4.secure and keep sealed all CIBs until transported to the bank for processing, in accordance with procedures established by the Commander, ERPS.
  • F.Damage to Inventoried Currency Inventory Bags
    • 1.Department members who become aware of visible damage to an inventoried CIB will immediately notify their sworn supervisor.
    • 2.Upon notification of a damaged CIB, the supervisor will:
      • a.conduct a preliminary investigation.
      • b.initiate a Complaint Register investigation and follow the procedures outlined in the Department directive entitled "Complaint and Disciplinary Procedures."
      • c.request an evidence technician to photograph the CIB in its current condition.
      • d.after being photographed, place the damaged CIB in its current condition inside a new CIB and inventory the new CIB as outlined according to this directive.
        NOTE:
        The RD number from the original incident will be used and the CIB will be re-inventoried pursuant to the procedures described in the Special Order entitled "Processing Property Under Department Control."
      • e.document all inventory numbers related to the above process in the appropriate case report.
Authenticated by: KC
Garry F. McCarthy
Superintendent of Police
14-159 PJE
GLOSSARY TERMS:
1. -
Money that is used or intended to be used in, is attributed to or facilitates the manufacture, sale, transportation, distribution, possession or use of substances in certain violations of the Illinois Controlled Substances Act, the Cannabis Control Act, or the Methamphetamine Control and Community Protection Act.