Chicago Police DepartmentSpecial Order S07-01-03
Inventorying Jewelry
Issue Date:29 April 2014Effective Date:01 May 2014
Rescinds:07 April 2001 Version of S07-01-01
Index Category:Processing Property
I.Purpose
This directive outlines procedures for inventorying jewelry.
II.Policy
  • A.One plain metal ring without stones in the possession of an arrestee will be inventoried by lockup personnel using the Personal Property Receipt, consistent with the procedures described in the Department directive entitled, "Inventorying Arrestees’ Personal Property."
  • B.All other jewelry coming into Department control will be inventoried according to the procedures established by this directive.
III.Inventorying Jewelry
All Jewelry items will be classified as one of the following types:
  • A.Prisoner Jewelry – any jewelry possessed by an arrestee and not allowed into the lockup facility. All Prisoner Jewelry will have the processing action of “Pickup Pursuant to Notice of Inventory Return Policy”.
  • B.Jewelry – any jewelry item that is not classified as Prisoner Jewelry.
IV.Responsibilities
  • A.Recovering Member
    When a member recovers jewelry, the member will:
    • 1.secure the jewelry without delay and ensure its safekeeping.
    • 2.transport the property to the unit of assignment or investigation.
    • 3.record the information in the inventory system as required by the Department directive entitled, "Processing Property Under Department Control." All jewelry on a single inventory must have the same:
      • a.time of recovery;
      • b.place of recovery;
      • c.classification (evidence or non-evidence);
      • d.manner obtained (search warrant, seizure, recovery, etc.);
      • e.owners or possessors (if known).
      NOTE:
      If any of the above are not the same, the jewelry must be inventoried on separate inventories.
    • 4.describe the jewelry, using words such as "yellow metal," "white metal," or "clear stone," or similar language rather than attributing the jewelry to be composed of a particular precious metal or containing a particular precious stone.
      NOTE:
      Jewelry inventoried as "Hold for Investigation" must have the reason for the hold explained in the eTrack comments field, e.g. "proceeds from robbery."
    • 5.obtain an Evidence-Property Envelope (CPD-34.559-A) or Evidence-Property Envelope (CPD-34.559-B) to secure the jewelry. Complete the required information on the face of the Evidence-Property Envelope as follows:
      • a.Complete the boxes marked "Unit No." and "Prop. Inventory No." with the appropriate information.
      • b.Complete the Box marked "Date Received" with the date of recovery.
      • c.Leave blank the box marked "Manner Received."
      • d.Complete the box marked "Delivering Officer" with the name of the member who is submitting the jewelry for inventory.
      • e.Leave blank the box marked "ERPS Receiving Officer."
      • f.Complete the box marked "Contents-Describe" with the same description entered into the inventory item descriptions.
    • 6.obtain approval of the eTrack inventory from the station supervisor or designated unit supervisor.
    • 7.place the jewelry in the Evidence-Property Envelope in the presence of the designated supervisor. The station supervisor or designated unit supervisor will verify its contents and sign in the vertical box on the right-hand side of the envelope (where the words "Seal within White Area" appear). The inventorying officer will then sign in that same box.
      NOTE:
      Jewelry items which do not fit in either of the approved Evidence-Property Envelopes will be hand-carried to the Evidence and Recovered Property Section (ERPS) by the officer who inventoried them.
    • 8.in the presence of the designated supervisor, seal the envelope with the jewelry inside, ensuring that the Evidence-Property Envelope is fully sealed across the signature box of the envelope.
    • 9.print and staple Copy 1 to the sealed Evidence-Property Envelope.
    • 10.turn over custody of the Evidence-Property Envelope to the designated supervisor.
    • 11.enter the jewelry inventory numbers in both the case report and arrest reports.
    NOTE:
    Jewelry that is not required to be held as evidence will be inventoried and returned to the owner through the Field Turnover procedures.
  • B.The designated supervisor will:
    • 1.verify that:
      • a.the description of the contents contained in the Evidence-Property Envelope match the description entered into the inventory and the description written on the face of the Evidence-Property Envelope;
      • b.the property is properly packaged, and;
      • c.the inventory is complete.
    • 2.sign in the vertical box on the right-hand side of the envelope (where the words "Seal within White Area" appear).
    • 3.provide safekeeping for the sealed Evidence-Property Envelope by securing it along with inventoried money.
    • 4.be responsible for the security of the inventoried jewelry until removed by the Police Document Section officer.
    • 5.accept incorrect or incomplete Evidence-Property Envelopes from the Police Document Section officer and ensure that the inventorying officer is contacted to correct and/or re-inventory the jewelry. The designated supervisor is responsible for providing security for the evidence until such time as it is properly inventoried.
  • C.The Police Document Section courier will:
    • 1.take possession of all inventoried Evidence-Property Envelopes and examine each to ascertain if it is properly sealed and the contents have been inventoried correctly.
    • 2.if the property is not properly inventoried or packaged, inform the designated supervisor about the discrepancy. The Police Document Section officer will return the Evidence-Property Envelope to the designated supervisor for correction or re-inventory by the inventorying officer.
    • 3.transport all Evidence-Property Envelopes to ERPS.
    • 4.turn over all Evidence-Property Envelopes to the ERPS property intake personnel.
Garry F. McCarthy
Superintendent of Police
12-149 JAB